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(SRR) Supplier Registration Requirements Part 9: Documents that must be submitted with this application

SUPPLIER TYPE DOCUMENTS TO BE ATTACHED TO THIS APPLICATION FORM BY SUPPLIER TYPE AS INDICATED IN PART 4 ABOVE
Close Corporation (CC)
  • Certified copy of the company registration certificate issued by CIPRO. The certified copy should not be older than six months, and it will be verified.
  • An original valid tax clearance certificate issued by SARS. The tax clearance certificate must bear the legal name and the trading name of the supplier.
  • Certified copies of clear and visible identity documents of all members as they appear on the company registration certificate. Certified copies should not be older than six months.
  • Original cancelled cheque or original bank letter with an official bank stamp or original bank statement bearing an official bank stamp. Both Legal and Trading name must be included.
Private Company (Pty) Ltd
  • Certified copy of the company registration certificate issued by CIPRO. The certified copy should not be older than six months, and it will be verified.
  • Original Company letterheads
  • An original valid tax clearance certificate issued by SARS. The tax clearance certificate must bear the legal name and the trading name of the supplier
  • Certified copies of clear and visible identity documents of all directors / owners as they appear on the company registration certificate. Certified copies should not be older than six months.
  • Original cancelled cheque or original bank letter with an official bank stamp or original bank statement bearing an official bank stamp. Both Legal and Trading name must be included.
Public Company Ltd.
  • Original Company letterheads
  • Certified copy of the company registration certificate issued by CIPRO, if any. The certified copy should not be older than six months, and it will be verified.
  • An original valid tax clearance certificate issued by SARS. The tax clearance certificate must bear the legal name and the trading name of the supplier
  • Original cancelled cheque or original bank letter with an official bank stamp or original bank statement bearing an official bank stamp. Both Legal and Trading name must be included.
Foreign Company
  • Original Company letterheads
  • Letter of Authority signed by all directors appearing on the registration.
  • An original valid tax clearance certificate issued by SARS. The tax clearance certificate must bear the legal name and the trading name of the supplier
  • Original cancelled cheque or original bank letter with an official bank stamp or original bank statement bearing an official bank stamp. Both Legal and Trading name must be included.
Section 21 Company
  • Certified copy of the company registration certificate issued by CIPRO. The certified copy should not be older than six months, and it will be verified.
  • Certified copies of clear and visible identity documents of all directors / owners as they appear on the company registration certificate. Certified copies should not be older than six months.
  • Original cancelled cheque or original bank letter with an official bank stamp or original bank statement bearing an official bank stamp. Both Legal and Trading name must be included.
Partnership
  • Certified copy of the partnership agreement. The certified copy should not be older than six months
  • An original valid tax clearance certificates issued by SARS. The tax clearance should bear the trading name of the partnership.
  • Certified copies of clear and visible identity documents of all directors / members. Certified copies should not be older than six months
  • Members signing on behalf of the partnership must have Power of Attorney.
  • Original cancelled cheque or original bank letter with an official bank stamp or original bank statement bearing an official bank stamp. Both Legal and Trading name must be included.
Joint ventures / Consortia
  • Joint venture agreement signed by all parties to the joint venture
  • An original valid tax clearance certificate issued by SARS from each party of the joint venture, bearing the legal name and the trading name of the party.
  • An original valid tax clearance certificate issued by SARS in the name of the Joint Venture.
  • Each party to the joint venture to submit the applicable mandatory documents as specified above (see Close Corporation above).
  • Members signing on behalf of the joint venture / consortia must have Power of Attorney.
  • Original cancelled cheque or original bank letter with an official bank stamp or original bank statement bearing an official bank stamp. Both Legal and Trading name must be included.
Unregistered groups
  • Founding documents / constitution / statement
  • Certified copies of clear and visible identity documents of all members. Certified copies should not be older than six months
  • Original cancelled cheque or original bank letter with an official bank stamp or original bank statement bearing an official bank stamp. Both Legal and Trading name must be included.
Sole Proprietor
  • Certified copy of clear and visible identity document of the owner. The certified copy should not be older than six months
  • An original valid tax clearance certificate issued by SARS. The tax clearance certificate must bear the legal name and the trading name of the sole proprietor
  • Original cancelled cheque or original bank letter with an official bank stamp or original bank statement bearing an official bank stamp. Both Legal and Trading name must be included.
Joint ventures / Consortia
  • Certified copy of the Trust Deed.
  • An original valid tax clearance certificate issued by SARS. The tax clearance certificate must bear the legal name and the trading name of the trust
  • Certified copies of clear and visible identity documents of at most three trustees. The certified copy should not be older than six months
  • Original cancelled cheque or original bank letter with an official bank stamp or original bank statement bearing an official bank stamp. Both Legal and Trading name must be included.
Member of Executive Council
MEC Wendy Nelson
Head of the Department
HOD Mr Ndlela Kunene